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If Customer provisions its tenant in Australia, Brazil, Canada, the European Union, France, Germany, India, Japan, Norway, Qatar, South Africa, South Korea, Sweden, Switzerland, United Arab Emirates, United Kingdom, or United States, Microsoft will store the following Customer Data at rest only within that Geo: Exchange Online mailbox content (e-mail body, calendar entries, and the content of e-mail attachments)
Please refer to the ADR commitment page to understand the specific commitments provided via Product Terms. Examples of the committed data include: all types of mailboxes, including user mailboxes, resource mailboxes, and archive mailboxes.
Customers may assign a Satellite Geography supported by Multi-Geo to a supported mailbox type. See the Microsoft 365 Multi-Geo availability section of the Microsoft 365 Multi-Geo page for details. The Data at Rest for Office 365 Services for the mailbox as defined by the product terms shall be stored in the assigned Satellite Geography. Supported mailbox types includes Exchange Online user primary and archive mailboxes, resource mailboxes, Microsoft 365 Group mailboxes, and shared mailboxes.
Customers may assign a Satellite Geography supported by Multi-Geo to a user. See the Microsoft 365 Multi-Geo availability section of the Microsoft 365 Multi-Geo page for details. The user's Data at Rest for Office 365 Services as defined by the product terms shall be stored in the assigned Satellite Geography. This includes all types of Exchange Online mailboxes, including user mailboxes, resource mailboxes, Microsoft 365 Group mailboxes, shared mailboxes, and archive mailboxes.
After Microsoft completes the prerequisite Multi-Geo configuration steps, Exchange Online will honor the PreferredDataLocation attribute on user objects in Azure AD.Exchange Online synchronizes the PreferredDataLocation property from AAD into the MailboxRegion property in the Exchange Online directory service. The value of MailboxRegion determines the Macro Region Geography or Local Region Geography where user mailboxes and any associated archive mailboxes will be placed. It is not possible to configure a user's primary mailbox and archive mailboxes to reside in different Geography locations. Only one Macro Region Geography or Local Region Geography may be configured per user object.
Multi-geo capabilities and Skype for Business Online regionally hosted meetings both use the PreferredDataLocation property on user objects to locate services. If you configure PreferredDataLocation values on user objects for regionally hosted meetings, the mailbox for those users will be automatically moved to the specified Macro Region Geography or Local Region Geography after Multi-Geo is enabled on the Microsoft 365 tenant.
Specifically, you need to add the ?email= value to end of the ConnectionUri value. is the email address of any mailbox in the target Geography location. Your permissions to that mailbox or the relationship to your credentials are not a factor; the email address simply tells Exchange Online PowerShell where to connect.
If the Geography location code in the database name doesn't match MailboxRegion value, the mailbox will be automatically be put into a relocation queue and moved to the Geography location specified by the MailboxRegion value (Exchange Online looks for a mismatch between these property values).
A cloud-only user is a user not synchronized to the tenant via AAD Connect. This user was created directly in Azure AD. Use the Get-MsolUser and Set-MsolUser cmdlets in the Azure AD Module for Windows PowerShell to view or specify the Geography location where a cloud-only user's mailbox will be stored.
You can't move inactive mailboxes that are preserved for compliance purposes (for example, mailboxes on Litigation Hold) by changing their PreferredDataLocation value. To move an inactive mailbox to a different Geography, do the following steps:
Prevent the Managed Folder Assistant from processing the recovered mailbox by replacing with the name, alias, account, or email address of the mailbox and running the following command in Exchange Online PowerShell:
After verifying that the Litigation Hold is in place, allow the Managed Folder Assistant to process the mailbox again by replacing with the name, alias, account, or email address of the mailbox and running the following command in Exchange Online PowerShell:
Make the mailbox inactive again by removing the user account that's associated with the mailbox. For instructions, see Delete a user from your organization. This step also releases the Exchange Online Plan 2 license for other uses.
Note: When you move an inactive mailbox to a different geo location, you might affect content search results or the ability to search the mailbox from the former geo location. For more information, see Searching and exporting content in Multi-Geo environments.
Configure the PreferredDataLocation value as described in the previous Move an existing cloud-only mailbox to a specific Geographic location section before you create the mailbox in Exchange Online. For example, configure the PreferredDataLocation value on a user before you assign a license.
If you are using Exchange Online PowerShell to enable a mailbox and need the mailbox to be created directly in the Geographic location that's specified in PreferredDataLocation, you need to use an Exchange Online cmdlet such as Enable-Mailbox or New-Mailbox directly against the cloud service. If you use the Enable-RemoteMailbox cmdlet in on-premises Exchange PowerShell, the mailbox will be created in the Primary Provisioned Geography location.
You can use the standard onboarding tools and processes to migrate a mailbox from an on-premises Exchange organization to Exchange Online, including the Migration dashboard in the EAC, and the New-MigrationBatch cmdlet in Exchange Online PowerShell.
The first step is to verify a user object exists for each mailbox to be onboarded, and verify the correct PreferredDataLocation value is configured in Azure AD. The onboarding tools will respect the PreferredDataLocation value and will migrate the mailboxes directly to the specified geo location.
Verify the user object exists for each mailbox to be onboarded and that PreferredDataLocation is set to the desired value in Azure AD. The value of PreferredDataLocation will be synchronized to the MailboxRegion attribute of the corresponding mail user object in Exchange Online.
Because it takes time to move each user to the new datacenter Geography for a single tenant, some users will still be in the old datacenter Geography during the move, while others will be in the new datacenter Geography. This means that some features that involve accessing multiple mailboxes may not fully work during a period of the move process, which can last weeks. These features are described in the following sections.
Some users open a shared mail folder from another mailbox (that the user has read or write permissions to) in Outlook Web Access using the "Shared Folder" feature. The following table describes how access to shared folders works during a mailbox move. Please note that users with full permissions to a shared mailbox can open the mailbox by using Outlook Web Access during the move.
The process of email data migration to Microsoft 365 during the Exchange Online is a common scenario and is supported. Cloud migration between datacenter geos does not interfere with any on-premises to cloud mailbox migrations.
You can view the location of your Office 365 tenant in the Microsoft 365 admin center (Office 365 admin center) or by accessing your Exchange Online via PowerShell and executing appropriate cmdlets. Exchange Online cmdlets will also let you find out the exact location of your Office 365 mailboxes.
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